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Board hears review of district p‑card use and oversight; requests written procedures
Summary
District finance staff told the school board p‑cards are intended for emergency or small‑dollar purchases, described monthly reviews and receipt requirements, and said repeated misuse can lead to card removal. Board members asked for limits, school‑vs‑individual card rules and asked staff to email written procedures.
Finance staff described the district’s purchasing cards — commonly called p‑cards — as a tool for emergency purchases and small, incidental items that do not have preexisting purchase orders. “The p cards are used for, the intent is to use them for emergency purchases, items we don't have a purchase order for, small dollar items,” Finance staff (S2) said.
The presenter told the board the district has been audited on p‑card use by the auditor general’s office on roughly a three‑year cycle and that the audits have “gone very well.” Staff said routine controls include…
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