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Council approves planning-services authorization up to $500,000; staff says most costs are applicant pass-throughs
Summary
Portola Valley approved a consent-agenda item authorizing planning and building services with Good City retroactive to July 1; staff said 70-80% of billing is pass-through related to permit activity and the $500,000 figure projects current billing trends.
The Portola Valley Town Council approved a consent-agenda item (7g) authorizing planning and building services with the contractor Good City, with staff describing the authorization as "up to $500,000" and retroactive to July 1 for fiscal-year billing purposes.
Steve McCarris, the town's special planning and building project manager, explained the figure reflects billings to date and a projection based on current permit activity and staffing vacancies; he estimated roughly 70 to 80 percent of the costs are pass-through charges billed to applicants rather than the town. Council members pressed staff about how the $500,000 was calculated and whether the town would return if additional funds were needed. McCarris said the number is a projection based on early billings and would be revisited if the contractor's hours or billings exceed that amount.
Council voted to approve the consent agenda, excluding item 7g initially, then later moved and approved item 7g following discussion. The motion passed by voice vote with no recorded opposition.
Quotes used in this article come from the meeting transcript.
