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Committee approves plan to post ADA‑compliant agendas and limit supporting documents online
Summary
Kane County’s administration committee approved a resolution to publish ADA‑friendly agendas and executive summaries online while keeping full packet materials off the public website for now; staff will provide FOIA access and printed copies and return with testing results for major documents like the budget book.
The Kane County Administration Committee on March 11 approved a resolution directing staff to publish ADA‑compliant meeting agendas and executive summaries online while withholding full supporting materials that cannot be reliably made accessible. Committee members requested clearer public messaging, testing for compliance of major documents such as the budget book, and a written process for how board members will access full packets.
Charles Lasky of the IT department told the committee the measure is a pragmatic response to a new DOJ/ADA requirement taking effect April 24. “So what this resolution would do is it would create the standard that the new packet that goes out that's posted online would not be the full packet with all supporting documentation,” Lasky said, explaining the plan to post an ADA‑friendly agenda in Legistar with links to resolutions and executive summaries and to keep the full board packet in a separate location for members. He added that presentations and many scanned third‑party documents often lack OCR or alt text, so posting those publicly now could fail accessibility tests.
Committee members pressed for public clarity and access. "So when someone goes to the county website and clicks on the county board agenda ... there should be some kind of a notice that due to ADA compliance we are not providing the complete document," Committee member David Young said. Lasky and staff said full packets would remain available to board members through an internal shared link, printed copies could be made available on request or via FOIA, and staff will test larger documents (for example the budget book) to determine feasibility of posting a compliant full packet.
The resolution passed on roll call. Staff will work with the state's attorney to finalize required language and return with additional information about pagination, presentation materials, and a proposed public notice explaining how to access the complete record.
