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Greenland officials weigh outsourcing finance work as town moves to MRI accounting software
Summary
Selectmen were told MRI Financial training is underway and the town aims to switch to the new accounting system in July; members also discussed hiring an outsourced CFO or HR contractor and asked staff to gather costs and scope ahead of next budget season.
A staff member told the Greenland Board of Selectmen on June 16 that training on MRI Financial software is progressing and the town is targeting a July start for day‑to‑day accounting operations, though July 1 is not guaranteed.
The staff member said Heidi from MRI completed training with key staff and that Christian—who is overseeing the conversion—will follow up on audit-related questions covering 2023 and 2024. "Things are progressing right on track," the staff member said, and added that department heads will receive view‑only access to financial records and that separate TD Bank card accounts may be set up for audit trails.
Members pressed for detail on timing, access and audit readiness. One member asked whether staff could confirm that department leaders would get view‑only logins and whether the payroll conversion would occur at year end; staff said payroll conversion is expected at the end of the year while the accounting transition will occur earlier.
The board also spent substantial time discussing whether to hire a full‑time finance manager or to contract finance and HR functions. A member said they had arranged calls with local contractors, including an outsourced CFO who already serves private‑sector clients in Greenland, and planned a demonstration call to evaluate scope and pricing. "It might be nice to know could some of that stuff be done on a contract part time basis with an outsourced CFO," the member said.
Members asked staff to compile job descriptions and proposals, and to check options from larger providers (including the MRI consultant used for training) and the New Hampshire Municipal Association for guidance and continuity. The board agreed the next steps are fact‑finding: schedule vendor calls, gather cost estimates and return with recommendations before the next budget season.
What’s next: staff will host follow‑up vendor discussions and report back to the board; Heidi from MRI will be back for further sessions and Plodzik & Sanderson will begin work on the 2024 audit the following week.
