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Finance committee proposes CLEAR address‑verification to check cyber‑charter enrollments
Summary
Finance staff proposed buying CLEAR, an automated system to verify student addresses for cyber‑charter enrollees after preliminary checks flagged nonlocal addresses; presenters said the tool will help prevent the district from paying for out‑of‑district students and that early results included a student listed in Puerto Rico.
Finance staff told the committee that the district has a growing administrative burden confirming whether students enrolled in cyber‑charter programs actually reside within district boundaries and proposed using CLEAR, an automated address‑verification system, to streamline that work.
A district presenter described the tool: "CLEAR is an automated data driven process used to confirm a person's address against public and proprietary records," and said the system cross‑references utility bills, property records and vehicle registrations. Staff said they have more than 700 students enrolled in cyber schools and that automated checks will help focus human follow‑up on uncertain cases (reds and yellows). Initial manual checks already identified clearly nonlocal addresses, including one student whose listed address was in Puerto Rico.
Why it matters: The district emphasized potential fiscal impact: staff noted that each regular‑education out‑of‑district student represents roughly $15,000 and each special‑education student about $30,000 in per‑pupil costs, so recovering even a small number of misallocated enrollments could cover the tool's cost.
What's next: Finance staff distributed a revised York Tech budget and asked the board to consider the CLEAR purchase; they said the system will produce lists for attendance officers to investigate and will be integrated into the district's verification workflow.
