Board approves piggyback procurement authorization and ratifies legal services contract; governance handbook and calendar adopted

The board approved several consent and new‑business items including authorization to continue using piggyback contracts, ratification of a legal services agreement, updates to the governance handbook and adoption of the 2025–26 governance calendar.

Staff explained the piggyback authorization would standardize the district's continued use of certain procurement pools and public contracts under Public Contract Code 20118 and would allow the purchasing department to bring specific contract awards to the board for approval rather than present each piggyback instrument. "We're seeking authorization to allow us to use piggyback contracts as you have in the past," a district procurement representative said; trustees asked clarifying questions about transparency and yearly review.

Trustees also ratified an agreement with Alvarez, Glassman & Colvin to expand legal services; the board discussed contract length, conflict‑of‑interest language and whether a future RFP would be appropriate. "Best business practice is that we update contracts every five years," a district administrator said; Trustee Perez urged future use of an RFP process to ensure competitiveness.

The board moved and approved updates to the governance handbook (trustees requested an added convention that the current board president and vice president serve as committee members unless they appoint alternates) and adopted the 2025–26 governance calendar after a trustee requested calendar specificity for retreat planning. All motions in this group were approved 5–0.