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Park & Rec staff outlines cosponsorship tiers and budget implications, says city spends ~$30,000 directly and ~ $100,000 when staff time included
Summary
Jeff, Parks & Rec staff liaison, briefed the commission on the city's four-tier cosponsorship program, noting a roughly $30,000 annual budget for direct event expenses and an estimated $100,000 when facility and staff time (in the Parks & Rec operating budget) are included.
Jeff, the department staff liaison, presented an overview on Nov. 12 of how Brisbane handles cosponsorship requests from local and nonresident organizations and the criteria staff uses to evaluate them.
He described a four-tier system (city-sponsored events, resident nonprofit events, nonresident organizations, and a rarely used private-party tier) and said most recurring cosponsorships come to the City Council on the consent calendar after a staff report. "The most common cosponsorships we have are events that ask to use one of our facilities, with a fee waiver," he said, and staff reviews each request to ensure it is open to the public and beneficial to the community.
When commissioners asked about financial impact, Jeff said the city holds roughly $30,000 a year for direct cosponsorship expenses (lighting, refreshments, technicians). He added that staff has compiled a spreadsheet that estimates facility-hour needs and the rental-equivalent value and that, when those facility impacts and staff time are included, the total allocation associated with cosponsorships approaches about $100,000 annually. Staff clarified that personnel costs are covered out of the Parks & Recreation operating budget rather than the cosponsorship line item.
Commissioners asked whether the city ever declines requests; Jeff said he could recall only one recent instance where an event did not meet criteria. Commissioners also discussed limiting brand-new organizations to two cosponsorships in a probationary period while longstanding groups remain eligible for multiple events per year.
Staff said it can provide commissioners the spreadsheet summary of hours and approximate facility cost impacts for additional review. No policy changes were adopted at the meeting; staff will continue to administer cosponsorships under existing procedures.
