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Board delays decision on fair MOU and plans facility‑use fee policy review
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Summary
Board members agreed to wait for the fair book and clearer logistics before extending the fair MOU and asked staff to draft a transparent facility‑use fee schedule (policy KF) and insurance guidance for community groups using district buildings.
During the Committee of the Whole meeting administrators briefed the board on an existing two‑year memorandum of understanding (MOU) with the county fair and options to extend it.
Staff explained the board could either roll the current MOU forward through the summer or approve a new two‑year agreement; the fair book, which details changes to schedules and responsibilities, was not yet published. Board members including Tansy said they preferred to wait for the fair book and more details — especially because the fair is reorganizing some responsibilities (for example, FFA advisors will handle more of the horse show this year) and the board wants to avoid being “left high and dry” for logistics such as judges, timers and facility staffing.
Separately, administrators previewed upcoming policy work pulled from WSBA (co‑curricular, time-and-effort, student‑athletics/NIL, epinephrine administration) and proposed developing a transparent fee schedule (policy KF) for regular building users and special events. Staff said they will coordinate with the district liability carrier and counsel to outline insurance certificate requirements, security deposits and related language before bringing a draft policy to the board.
Board members asked that staff provide the fair book when available, consult with experienced neighboring districts, and include the liability carrier’s recommendations when the KF draft arrives for review.
Next steps: wait to review the fair book and bring the KF facility‑use policy draft, including recommended fee schedule and insurance/indemnity language, to the board for consideration.
