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President outlines IMRF pension proposal and a part‑time village administrator option for Sleepy Hollow
Summary
The village president told trustees the IMRF proposal would roughly double current annual pension costs (estimate: ~$95,000 vs. current ~$45–50k) and noted an IMRF application deadline in January 2025; he also proposed exploring an ordinance to authorize a part‑time village administrator and suggested a two‑step trial hire and onboarding plan.
In his president’s report Oct. 7, the village president briefed trustees on two staffing and benefits proposals that could affect village operations and budgets.
First, the board has applied to the Illinois Municipal Retirement Fund (IMRF). The president said IMRF submitted a proposal showing the village’s annual contribution under IMRF would be roughly $95,000 — about $40,000–$50,000 more than the current 4(57) plan, which the president said now costs roughly $45,000–$50,000 per year. The IMRF representative has assigned the village an applicant representative and, the president said, set a January 2025 deadline tied to the proposal; if the board does not decide before that date it may need to reapply at a higher estimated cost (the president cited a possible reapplication cost near $141,500). Trustees agreed to invite IMRF representatives to present details at a future meeting so the board can evaluate costs, benefits portability, and budget implications.
Second, the president recommended the village consider establishing an ordinance‑driven village administrator (not necessarily full time) to handle day‑to‑day municipal management. He said the village could authorize the position by ordinance, define duties in that ordinance, and consider a phased approach: hire an interim or “intro” part‑time administrator for 6–8 months to assess needs and then recruit a longer‑term hire. He referenced outreach to Northern Illinois University’s public administration program and the Illinois City & County Management Association (ICMA) for candidates and assistance. Trustees discussed cost constraints and the potential for an experienced, retired municipal administrator to serve part time and help onboard new staff.
Next steps: trustees requested a formal presentation by IMRF representatives and directed staff to plan for eventual ordinance language and budgeting if the board wishes to authorize an administrator position.
