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Trustees request contract review for proposed license-plate‑reader cameras after privacy and cost questions
Summary
Trustees discussed a police proposal for LPR cameras, privacy controls and costs (six‑camera package: two‑year total $39,400; first year $21,400, recurring $18,000). The board asked staff to obtain the contract for review and put it on the Oct. 21 agenda.
The Sleepy Hollow Village Board addressed plans for license‑plate‑reader (LPR) cameras Oct. 7, seeking more detail on oversight, access controls and contract terms before moving forward.
The police chief outlined operational controls: access to LPR data would be restricted, the chief would control who can review video and officers would have to follow written policy when reviewing hits. The chief said the system can ignore plates added to a suppression list for victims or sensitive cases and that a ‘hot list’ mechanism will notify police if a tracked plate travels through the village. Trustees said they were reassured by access controls but raised concerns about interim oversight if a future chief changed policies; one trustee requested a procedure to ensure continuity of restrictions and oversight.
Staff provided contract pricing: a six‑camera package with a two‑year contract total of $39,400, a first‑year cost of $21,400 (including installation), and recurring annual costs of about $18,000. The chief said the village could expand to nine cameras later to cover all entrances. The board agreed by consensus to request a copy of the vendor contract and to place the contract review on the Oct. 21 agenda for further consideration. The chief also noted partial grant funds are available to offset capital costs.
