Montgomery County Commission approves multiple vendor contracts, library appointment and routine disbursements

The Montgomery County Commission on June 24, 2025 approved several procurement contracts for road materials and waste services, confirmed routine payroll and accounts-payable disbursements, appointed a county representative to the city-county library board and approved travel requests, during a formal session at the Montgomery County Courthouse Annex III.

The actions were unanimous. Commissioners present — Chairman Singleton, Vice Chairman Moore-Zeigler, Commissioner Sankey, Commissioner Harris and Commissioner Castanza — voted to carry each motion, generally on single motions for each agenda item.

Why it matters: the contracts provide the county’s Engineering and Support Services departments with aggregate materials for road work and routine waste-management services for county facilities; the awards include one-year terms with renewal options and contract provisions (price-adjustment and termination clauses) that affect how the county manages vendor relationships and budgets over the coming year.

What the Commission approved

- Granite aggregate: The Commission approved awards for granite aggregate to APAC of Alabama, Inc. (item nos. 3, 7, 11, 12, 14 and 15) and Little River Materials, LLC (item nos. 8, 9 and 10) to supply materials for the Engineering Department. Contract documents attached to the agenda set the initial term to begin July 1, 2025 and end June 30, 2026, with two optional one-year renewals. The contracts include a contractual cap that any annual price increase shall not exceed 5 percent and allow either party to terminate with 60 days’ written notice. The procurement coordination was noted as having been handled with the County Engineer.

- Limestone aggregate: The Commission approved awards to Stephens Trucking, Inc., Lashlee Trucking, LLC, Dunn Construction Company and Martin Marietta for various limestone aggregate item allocations for the Engineering Department. These contracts mirror the same July 1, 2025–June 30, 2026 initial term, renewal options and the same 5 percent annual increase limitation noted in the procurement documents.

- Dumpster rental and trash collection: The Commission awarded the county’s dumpster rental and trash-collection contract to GFL Environmental for county facilities (Invitation to Bid No. 51901-25B-022). The contract begins July 1, 2025, runs to June 30, 2026, and allows for a Consumer Price Index adjustment at renewals; the county retains the right to add or remove locations or change container size/quantities at the prices submitted.

Other business

- Library board appointment: The Commission appointed Nicole May to the Montgomery City-County Public Library Board (county appointment). The motion was moved by Commissioner Castanza and seconded by Commissioner Harris and carried unanimously.

- Financial approvals: The Commission approved accounts-payable and payroll disbursements included on the agenda. The minutes list check ranges and totals for pay periods and accounts-payable registers maintained by the Finance Department.

- Travel and appropriations: The Commission approved miscellaneous appropriations to agencies and education and a slate of travel and training requests from multiple departments. Travel forms included estimated costs for individual trips and department-level budget lines; specific trips recorded in the packet include conferences and training scheduled later in 2025.

Votes at a glance

- Approve minutes of June 3, 2025 meeting — Mover: Commissioner Castanza; Second: Vice Chairman Moore-Zeigler; Outcome: approved (5–0). - Approve accounts payable and payroll checks — Mover: Vice Chairman Moore-Zeigler; Second: Commissioner Sankey; Outcome: approved (5–0). - Award granite aggregate contracts (APAC of Alabama, Little River Materials) — Mover: Commissioner Castanza; Second: Vice Chairman Moore-Zeigler; Outcome: approved (5–0). - Award limestone aggregate contracts (Stephens Trucking, Lashlee Trucking, Dunn Construction, Martin Marietta) — Mover: Commissioner Castanza; Second: Commissioner Sankey; Outcome: approved (5–0). - Award dumpster rental/trash collection contract (GFL Environmental) — Mover: Vice Chairman Moore-Zeigler; Second: Commissioner Sankey; Outcome: approved (5–0). - Appoint Nicole May to the Montgomery City-County Public Library Board — Mover: Commissioner Castanza; Second: Commissioner Harris; Outcome: approved (5–0). - Approve miscellaneous appropriations (agencies, education, designated revenue) and travel/training requests — Mover(s): listed on agenda; Outcome: approved (5–0).

Contract and procurement clarifications available in the meeting packet

The agenda packet attached detailed Invitation to Bid numbers and draft contracts. Key, explicit contract details included in the packet are: an initial contract term of July 1, 2025–June 30, 2026 for the awarded vendors; the option to renew for up to two additional years in one-year increments; a stated cap that permitted annual price increases shall not exceed 5 percent for the aggregate contracts; a 60-day termination provision for most county contracts; indemnity clauses requiring contractors to defend the county from claims arising from the contractor’s negligent acts; and a clause requiring contractor compliance with federal immigration law for the duration of the agreements. The dumpster/trash contract included language allowing the county to change locations or container sizes during the contract at submitted prices and permitted CPI adjustments at renewal.

Public comment and next steps

One public commenter, Derriet T. Moore, co-founder of Best of Student Shooters (B.O.S.S.) Youth League Fund, Inc., spoke during the public-comment portion to describe that program (the minutes note the comment; the packet does not contain a verbatim transcript of the remarks). The Commission adjourned at 10:35 a.m. after the recorded actions.