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Meridian staff present draft standard operating policy to codify signing and routing practices
Summary
City staff introduced a draft standard operating policy that would codify which departments sign which documents and include a routing table; finance clarified the internal budget-amendment form is a communication tool and not a formal policy item.
Mister Neri presented a proposed standard operating policy intended to collect longstanding departmental practices into a single, written procedure and an accompanying routing table that clarifies which approvals and signatures are required for various agreements, leases and purchases.
Neri told the council this policy largely formalizes current practice rather than changing who signs or when. Council members asked whether the policy should explicitly address council-initiated budget amendments and the routing steps for a council member who wants a budget amendment discussed. Finance staff (Jenny) said the budget-amendment form is an internal communication and not currently part of a formal policy; final appropriation decisions still come before the council.
Councilmembers asked that the draft consider clarifying the routing for budget amendments or, at minimum, explain how the routing form functions in practice. Neri said staff will solicit additional feedback—particularly from the fire union where the draft still needs review—and return the policy for final approval.
No vote was taken; staff will revise the draft as requested and return it for future consideration.
