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Commissioners told to complete League training; staff warns about Data Practices Act and city email use
Summary
Staff notified commissioners of a mandatory one‑hour League of Minnesota Cities planning‑commissioner training assignment and Dylan (IT/staff) explained Data Practices Act risks, advising commissioners to keep city business on city email to limit public‑records exposure of personal information.
City staff told commissioners they have been assigned a planning‑commissioner training course from the League of Minnesota Cities called "Your role in land use decision making," and that the one‑hour course should be completed before the March planning commission meeting.
Larry (staff) said commissioners should check their city email or contact IT if they did not receive the assignment. Dylan, a staff IT presenter, warned about the Data Practices Act and explained that if city business is stored on a private email account, that private email may be subject to public‑records requests. Dylan described best practice as keeping city‑related material on the city email account, using an Outlook client on personal devices if necessary so material remains on the server. Commissioners raised practical concerns about accessing city email and asked for IT support; staff provided an IT contact number and offered assistance.
No formal action was taken; the discussion centered on training completion and email/data‑practice precautions.
