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Seaman USD 345 approves stockpile of intercom parts as district plans phased replacement
Summary
Facing parts end‑of‑life for legacy intercoms, the board approved a procurement to buy a stock of parts (presented as roughly $175,000 in parts) and directed a multi‑year plan to replace building intercoms as network capacity and funding allow.
The Seaman USD 345 Board approved a procurement to purchase a stockpile of replacement parts for the district’s aging Bogen Multicom intercom systems after staff warned parts will no longer be available after June 30.
Jeff, the district technology staff member who presented the item, told the board the existing intercoms date to 1996 and were rebuilt roughly ten years ago during a prior capital project. He said the vendor warned of parts end‑of‑life and proposed a parts package to sustain operations while the district plans a phased replacement. “This is their recommendation — what I think you need to get by for several years,” Jeff said, characterizing the inventory purchase as the most practical near‑term option given parts availability.
Jeff said the parts package is intended to provide one of each commonly failing part (power supplies are the most common) and estimated the parts stockpile at roughly $175,000. He and board members discussed the alternative of replacing intercoms building‑by‑building (a multi‑million‑dollar project) and noted the IP‑based replacements will require upgrades to network capacity funded through E‑rate and future capital plans.
The motion on the floor (to approve the bid from Progressive Electronics for the intercom parts as presented) was moved and seconded; the board approved the purchase by voice vote. Board members said the parts purchase is a stopgap to maintain safe building communications while a longer‑term capital plan is developed.
What’s next: staff will purchase the recommended parts inventory, continue to harvest reusable components as buildings are upgraded, and include intercom replacement in future capital planning and network upgrade timelines.
