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Maywood trustees review Maywood Fest finances, approve vendor payments and reimbursements
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Summary
The Board heard a Maywood Fest update, approved vendor invoices and several reimbursement requests, and was told festival revenue was under $80,000 while expenses were under $76,000. Trustees raised questions about budget oversight and over‑budget items.
Trustees on Oct. 15 considered a report and related payment requests tied to the Sept. 13–15 Maywood Fest. The Board approved payment to Braun Events for equipment rental ($10,402.15) and to Lion Fencing for event fencing ($4,000). Trustees also approved reimbursement requests for festival expenses (including $685.66 for certain officials’ expenses and $450.65 in expenditures incurred by Trustee I. Brandon related to parade and community events).
The Maywood Fest Ad Hoc Committee reported total festival revenue under $80,000 against a budgeted $50,000 and expenses under $76,000. Trustees questioned over‑budget items and discussed how event costs are charged to village budgets and fundraising. Trustee Nathaniel Booker raised process questions earlier about an unrelated $150 Rotary Club payment that was removed from the warrant list pending attorney review.
Why it matters: The festival draws local participation and municipal resources; shortfalls or overages affect the village’s event funding and require decisions about future budgeting and fundraising. The Board asked staff for clarifications and will follow up on vendor contracts and accounting where needed.
Next steps: Staff will return with any requested documentation for vendor agreements and the financial reconciliation of Maywood Fest revenues and expenses.