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Isanti City staff presents payroll-software options; committee leans toward Cassell upgrade
Summary
City staff presented two payroll proposals—Cassell (setup $2,850; annual $4,200) and Paycom (setup $7,500; annual ~ $16,000). Staff estimated Cassell could save about 208 hours annually; several committee members favored Cassell and asked for additional feature information before council action.
City staff presented a payroll-processing memo comparing an in-house Cassell upgrade and a more automated Paycom service, and the committee asked staff to return with more vendor details before a final recommendation.
The presenter summarized two quotes: Cassell would require a $2,850 setup fee and about $4,200 annually; Paycom’s setup was $7,500 with an annual cost just over $16,000. The presenter said Cassell keeps payroll inside the city’s ERP and would add online timekeeping and approvals, while Paycom would automate more of the work but shift more responsibility to employees.
Why it matters: choosing a payroll system affects staff time, internal control over payroll data and recurring budget costs. The presenter estimated Cassell would save about “8 hours saved each payroll adding this which should be 208 hours in total for our 26 payrolls,” and estimated Paycom might save roughly 300 hours annually but cautioned some claimed savings could be overestimated and that Paycom could require employees to check paystubs more actively.
Committee members debated cost versus long-term value and expressed a preference for Cassell because it maintains control within the city’s ERP and appears to provide required functionality without Paycom’s higher recurring fees. Members also asked staff to gather additional vendor comparisons (including other municipal-oriented systems) and to return with answers to specific feature and implementation questions before bringing a recommendation to council.
Next steps: staff will obtain more information about Cassell and alternative vendors and will return the item to council with answers to committee questions.
