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Clerk reports records destruction, vendor change; missing totals to be corrected
Summary
Clerk Miss Turner presented the borough's annual records report, said the previous vendor stopped cataloging weight, the borough moved to an Alaska-owned vendor that recycles shredded material, and pledged to correct a missing total on the human-resources line in the packet.
Miss Turner, the borough clerk, presented the annual records report (KPBDash7531), citing two items in the packet: an annual destruction memo and a ledger of records created last year. She said the borough's previous vendor stopped cataloging the weight of shredded records; the new vendor is Alaska-owned and the borough has confirmed shredded material is recycled rather than sent to landfill.
The clerk described recent records-management improvements: a new software system and focused training over the last three to four years that staff say have cleaned up legacy data, streamlined archiving, and made destruction sign-offs easier for department directors. She said those changes have also sped retrieval for public-records requests.
An assembly member flagged a missing total on the human-resources line at the bottom of page 2; Miss Turner acknowledged the omission and said she would correct the report and redistribute the packet.
The committee did not take a formal vote on the report during the meeting. The clerk answered members' questions and offered to supply corrected totals to the assembly.
