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District outlines data‑sharing agreement with law enforcement, clarifies parent access to disciplinary videos
Summary
Staff described an agreement to share limited, FERPA‑permitted student information with the sheriff and local cities for safety investigations; board asked for consistent practices on parent viewing of disciplinary video and staff said copies require subpoena or court order.
District staff presented a proposed data‑sharing agreement between the school district and law enforcement partners (the sheriff's office, City of Sebastian, City of Vero Beach) to provide a legal framework for sharing limited student information consistent with FERPA and Florida law for safety and investigation purposes.
The presenter explained the agreement is narrowly tailored to permit restricted use of names, addresses and dates of birth when authorized for law enforcement actions and includes confidentiality and authorized‑use provisions. A board member raised a recent incident in which a parent was shown a disciplinary video of a fight that included other students; the board sought clarity on whether parents could view such footage.
Legal counsel and staff said the district generally allows parents to view video evidence that forms the basis of discipline within administrative hearings but does not provide copies without a subpoena or court order. "If it is used as a base of discipline, we usually let them see it," counsel said, adding that the district must guard against uncontrolled distribution and recording of such material.
Next steps: staff will finalize procedural language around parental access to video in administrative hearings and ensure the data‑sharing agreement clarifies permitted uses and confidentiality obligations. No formal board action was taken at the workshop.
