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Council approves amendment to Shoemaker & Holland engineering agreement for Grand Avenue reconstruction
Summary
The council authorized an amendment to the Shoemaker & Holland contract after cores showed the pavement required full reconstruction; staff explained additional design and construction engineering fees, and members questioned confusing wording in the fee amendment before voting to approve.
Keokuk City Council on June 5 approved a resolution to amend the professional services agreement with Shoemaker & Holland Engineering for the Grand Avenue reconstruction project (North 17th to Boulevard Road) after field cores showed the existing asphalt was too thin for a mill-and-overlay and the design changed to Portland cement concrete with full curb-and-gutter replacement.
Staff recommended amending the original agreement to account for the additional design work. In the staff presentation they described a proposed adjustment that included figures discussed at the meeting: an amendment figure stated in the transcript as "$98,740" to the base fee, a referenced design total of $115,000 and an additional $35,000 for construction engineering services. Council members questioned the arithmetic and wording; staff clarified that the change order and amendment language had been poorly worded in the agenda text and supplied a line-by-line explanation during the discussion.
Council member (speaker 12) moved the resolution and it passed after questions from other members about which amounts were additive and what each number represented. Councilors asked whether Jones Construction would be responsible for ADA ramp compliance (staff said driveways would be handled by the contractor but sidewalks were not part of this project) and whether curbs and gutters had been included in the scope (staff confirmed they were). The resolution passed by voice vote.
Council did not change the construction contract amount at the meeting; the action approved an amendment to engineering fees and added construction-phase engineering funds so staff and the engineer can provide required reviews and handle change orders during construction.
