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Keizer leaders map changes to neighborhood association ordinance, move to a subscription‑based notices system
Summary
Keizer council and five neighborhood associations agreed to tighten reporting timelines, shift notice delivery responsibility onto associations by requiring subscription/active emails, and asked staff for printable boundary maps and ADA‑compatible templates ahead of the next budget cycle.
Council President led a joint work session with five Keizer neighborhood associations on the city’s recently updated neighborhood association ordinance, focusing on when associations must file annual reports, how those reports feed the city budget, and how the city should deliver meeting notices.
The council and association officers agreed they would aim to have neighborhood association annual reports completed by February so a March joint work session can inform neighborhood budget requests due in April. “It is intended to be calendar year, even though we do operate on fiscal year,” the Council President said, explaining that calendar‑year reports will better inform mid‑April budget submissions.
City staff described a proposal to rewrite notice language in the ordinance so neighborhood associations maintain an active email address and subscribe themselves to the city’s notification portal rather than relying on the city to send manual emails. Miss Brown from the GIS/website team explained the city’s “notify me” system can issue land‑use alerts citywide but cannot currently map notices to every association boundary without additional setup. Staff said they would return with recommended ordinance language and an implementation plan.
Associations also asked the city to provide clearer boundary maps and household counts to help with outreach and to improve planning. Staff said the Keizer GIS can produce interactive maps and address counts and that the level of detail depends on the amount of staff time requested.
Council members and association officers emphasized recordkeeping and accessibility. City staff warned of new document accessibility requirements coming 04/17/2026 and proposed providing a minutes template and document‑conversion tools to help associations meet ADA requirements going forward.
Next steps: staff will draft ordinance language for the council’s review to clarify (a) the annual reporting window (aimed for completion by February), (b) the expectation that associations maintain an active, subscribed email account for city notices, (c) the availability of printable GIS boundary maps on request, and (d) a template and assistance plan to help associations comply with upcoming accessibility rules. No formal votes or motions were taken at the session; the council directed staff to return with recommended language and cost estimates for outreach options.
