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Board authorizes move to cloud asset software; packet and motion showed slightly different totals
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Summary
Pacifica authorized two‑year Trimble Unity licenses to migrate from an on‑premises Cityworks system; staff said annual cloud fees increase modestly versus current support, and the board approved the procurement despite a discrepancy between the packet figure ($64,008) and the amount read during the motion ($64,088).
The Pacifica Board authorized the general manager to procure two‑year Trimble Unity asset‑lifecycle software licenses to replace the district’s on‑premises Cityworks instance and to pay for migration services.
Jeff explained the district currently hosts Cityworks on a local server, which hampers field staff access. He said moving to the cloud‑hosted Trimble Unity product will reduce access and performance problems for field crews. Staff presented an annual support comparison: the district currently pays $28,700 per year for on‑premises support; the cloud fees were presented as $32,004 per year—an incremental increase staff described as modest. Staff also said $15,000 of one‑time implementation services would be spent to migrate the system.
The packet listed the two‑year license total as $64,008; when the motion to approve the purchase was read aloud the figure was stated as $64,088. The board approved authorization to procure the licenses and the associated migration work and directed staff to proceed.
Outcome: motion approved. Staff said they will maintain the on‑premises instance until migration is complete and will manage the implementation budget.
