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Council approves RFP to explore outside events‑support and sponsorship services
Summary
Council authorized staff to issue an RFP to identify as‑needed events‑support and sponsorship consultants to help plan and run community events and advise on sponsorship policy; staff clarified costs would come from existing activity‑center budgets and no new positions were proposed.
City staff asked the council for permission to issue an RFP to identify consultants who could provide as‑needed advice and hands‑on support for city events and for strategies to pursue sponsorships. Staff said the role is intended to be pay‑as‑used, not a new full‑time position, and that any consultant payments would come from existing activity‑center budget allocations.
Staff explained consultants could provide expertise on running larger events, crowd control, vendor selection and sponsorship negotiations that staff currently handle in‑house. Several council members expressed caution about creating permanent positions or recurring costs but supported gathering information through an RFP to learn what the market offers and potential price points. One council member asked which fund would pay for consultant work and staff said the costs would be borne by the activity center’s existing budget.
Council approved issuing the RFP to gather proposals and cost estimates and stressed there is no automatic commitment to hire a vendor until the council reviews specific proposals and budgets.
What’s next: Staff will draft and issue the RFP and return with proposals and cost estimates for council consideration.
