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Committee forwards ordinance to create clear rules for canceling or postponing meetings
Summary
Committee members agreed to forward ordinance 2026-04 to codify when and how regular meetings may be canceled or postponed, discussing which officers should have authority and Open Meetings Act implications.
The General Committee on March 10 read and forwarded ordinance 2026-04, which establishes procedures for cancellation or postponement of regular meetings. Bob Garza, general committee chairman, opened the discussion.
Members debated whether the ordinance should refer to the general committee specifically or to the capital projects chair and whether the mayor's authority should be mandatory rather than discretionary. City Attorney Lance Ray cautioned about potential Open Meetings Act implications for informal contacts and recommended a clear, codified mechanism.
Committee members said a practical mechanism is needed so meetings can be canceled when attendance is low or emergencies occur; members recalled storm-related disruptions and noted the importance of respecting residents who were affected by outages during severe weather. The group agreed to send the ordinance forward with a positive recommendation and invited staff to propose precise language to reconcile practical needs with legal requirements.
The ordinance was forwarded for additional drafting; no immediate cancellation policy change was implemented at the meeting.
