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Maywood board approves $157,700 finance software and clears contested warrant after debate on public funds
Summary
The Village of Maywood approved a $157,700 purchase of municipal finance software and a Warrant List totaling $305,288.92; a separate vote was required to approve a contested Check No. 99786 after trustees questioned whether a prior motion authorized the expenditure.
The Village of Maywood Board of Trustees voted to purchase a municipal finance software and service contract from Civic Systems, LLC for $157,700 and approved a Warrant List totaling $305,288.92 at its June 4 regular meeting.
Finance Director Lanya Satchell and vendors Chad Jarvi and Mike Handler presented the Civic Systems proposal, which officials said will require a three- to five-month implementation and a 21-day on-site training package priced at $21,000. Satchell said online training would follow the initial on-site sessions.
The board first approved the warrant list while excluding Check No. 99786 after Trustee K. Wellington said the check appeared to fund individual ticket purchases for an event and that a prior board motion approving such purchases had failed. Trustee Wellington said the Village Code limits use of public funds and that the check should not have been issued. Attorney Michael Jurusik told the board he understood the earlier motion had not been in support of the event; Clerk Viola Mims also referenced Village Code concerns. After discussion the trustees voted separately to approve Check No. 99786.
The meeting’s omnibus agenda passed as presented and included multiple vendor payments and agreements: Allied Waste Service ($146,000) for garbage pickup, Aqua Pure ($10,018.77) for pool filter repairs, Cargill, Inc. ($29,910.66) for bulk salt, and Blue Cross Blue Shield for health insurance premiums totaling $600,204.94. The board also approved CDBG-funded roadway and drainage improvements and several event production and settlement agreements.
Trustee N. Booker asked about the Village’s Open Invoices Report, which staff reported at $3,092,464.80 as of May 29, 2019; Village Manager Willie Norfleet Jr. and Satchell provided status information but no additional action was taken at the meeting.
The software purchase drew questions from trustees about conversion costs and timelines; presenters said conversion and on‑site training are included in the vendor’s implementation plan. The board approved the software purchase by motion.
The meeting adjourned at 12:21 a.m.
