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Richland County engineer recommends two asphalt material contracts; board approves
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Summary
County engineer Adam Gove reported sealed bids for surface and base asphalt, recommended awarding two contracts to reduce hauling mileage, and estimated material costs at about $600,000 for roughly 8,000 tons; the board voted to approve the procurement authorization.
Adam Gove, the county engineer, told the Richland County Board of Commissioners that the county received sealed proposals April 2 for resurface-course (surface) and base asphalt used for patching and small resurfacing jobs.
Gove said three proposals met the specifications and had prior county experience. "They all met the proposal specifications," he said, and summarized per-ton bid ranges for the two mixes: for surface mix the low-to-high bids were about $81, $84 and $95 per ton; for base mix the bids were about $71, $68 and $83 per ton. He recommended the county award two contracts, "one to Sarver and one to Marzane," so crews can order from the closest supplier depending on work location and minimize hauling costs.
Gove provided the county's planning volumes and cost estimate: "We're planning around 5,000 tons of surface asphalt, which would be about $400,000, and then 3,000 tons of the base asphalt would equate to around $200,000," a materials total he put at roughly $600,000.
On contract timing he said work typically begins when a contract is signed and runs through the paving season; producers generally stop making asphalt around November because of temperature limits.
Commissioners asked follow-up questions about how dual contracts would operate. Gove explained the contracts set prices rather than fixed quantities: the county issues orders as needed and the awarded vendor honors the proposal price. "If it makes sense cost wise as far as mileage and hours, we would go to the one that made more sense to purchase from for that price," he said.
The board moved to approve the engineer's procurement recommendation and conducted a voice vote; commissioners indicated approval during roll call.
The county will proceed with awarding contracts and returning executed contracts to the engineer to schedule work across the county.
