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Board approves Community Crossing milestone contract and $3,000 consultant to document procurement for EPA funds
Summary
The Board of Public Works and Safety accepted the milestone bid for the Community Crossing project and approved a $3,000 contract with Klein Peter Consulting Group to assemble procurement documentation needed to unlock EPA funds for a downtown interceptor project.
At the April 15 meeting, the Crown Point Board of Public Works and Safety approved accepting the milestone bid for the Community Crossing project and authorized a small professional-services agreement to assemble procurement documentation required by an EPA grant.
Alex told the board the legal and engineering departments reviewed the Community Crossing bids and that INDOT has approved the package; the board voted to accept the milestone bid and enter the contract. “Legal department has reviewed the bids…Indot's reviewed it. Indot's approved it,” Alex said.
During discussion of the downtown interceptor project, Al said the city recently obtained an INDOT permit and intends to resume work on Main/Lewis Street. He explained that certain EPA grant conditions require contemporaneous procurement documentation for long-standing professional service providers; the original procurement for that professional service predated modern documentation and is not readily available.
To satisfy the EPA, staff proposed advertising a procurement, forming a selection committee, and documenting the results so project funds allocated to non-construction costs can be drawn. The board approved a professional-services agreement for Klein Peter Consulting Group for $3,000 to perform that procurement assembly and advertising. Al requested board approval “so that we can go through that paperwork assembly…and afford the reallocation of funds.”
Why this matters: proper procurement documentation is required for the city to use federal EPA dollars for non‑construction costs on the downtown interceptor project, which could reduce future borrowing and reallocate savings to other projects.
The motions were approved by voice vote; the transcript lists the consultant name inconsistently (the packet lists Klein Peter Consulting Group), and the city recorded the contract amount as $3,000.
