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County packet includes Secretary of State agreement to deploy ‘Enhanced Remake’ ballot kits to Douglas County
Summary
The Clerk’s Office presented an intergovernmental agreement (EL-0424-26) with the Oregon Secretary of State to provide Enhanced Remake Kits—hardware and software for remote ballot remake/marking—to Douglas County for military and overseas ballot processing; the document states the State will cover equipment and there is no fee to the County.
The Douglas County Clerk’s Office included an intergovernmental agreement with the Oregon Secretary of State in the Feb. 11, 2026 meeting packet that would provide the county with one or more Enhanced Remake Kits for remote ballot duplication and marking for Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) voters.
The agreement (EL-0424-26) describes hardware and software supplied by the vendor Enhanced Voting. Each kit is listed to include a Lenovo touchscreen PC, a label printer, a Lexmark election printer, a barcode scanner and starter supplies, plus an Enhanced Ballot annual license, remote hosting and maintenance, phone and email support, and hardware break/fix support. The document states the vendor will perform onsite installation, testing and training, and that full functionality for installations must be achieved on or before March 6, 2026.
Why it matters: the packet ties the effort to the Federally funded Voting Assistance Program (Grant No. H98210-24-1-0012) and says the kits are intended to improve accuracy, speed and transparency in processing military and overseas ballots. The agreement lists county responsibilities for scheduling installation with the vendor, validating operation after the 2026 primary and providing serial numbers and other inventory information so the state can document federal property handling requirements.
Key terms and county responsibilities enumerated in the agreement include a $2,500-per-kit upgrade credit the state will pay to the vendor; any upgrades above that amount would be the county’s responsibility. The agreement also states: “There is no fee associated with this Agreement.” Title to equipment is initially vested in the Agency (the Secretary of State) and, subject to grant conditions and federal property rules (2 C.F.R. §§200.313–200.314), title may transfer to the county at natural termination of the agreement on July 14, 2029 or as otherwise authorized by the awarding Department of Defense agency.
The agreement sets reporting and compliance duties: Douglas County must validate kit operation by July 1, 2026 and provide a list of errors encountered during the 2026 primary to the Agency for remediation planning. It also includes standard contract provisions on warranties, termination, dispute resolution and Oregon governing law.
Next steps: the packet lists Daniel J. Loomis, Douglas County Clerk, as the county’s authorized representative and Dena Dawson as the Agency’s Elections Director. The item appeared on the Clerk’s Office portion of the agenda for Feb. 11; the agreement materials and exhibits in the packet describe operational training, maintenance and service-level expectations that county staff will need to schedule and complete before the 2026 primary election.
