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Board approves community survey, rejects roofing bids and advances policy overhaul
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Summary
The West Lafayette School Board approved a Morris Leatherman community survey contract and voted to reject all summer roofing bids for rebidding; trustees also advanced a broad set of policy changes including a recording-notice edit ("school day prior" request) and the rescission of legacy policies, while referring building safety-plan approval language back to the policy committee.
At the April 13 meeting the board approved three noteworthy actions: contracting for a community survey, rejecting irregular roofing bids, and advancing a multi'item policy package.
Dr. Griner recommended contracting with Morris Leatherman to survey about 400 West Lafayette residents to gather community feedback for future planning; the board approved the agreement 7'0to''0 after members clarified the firm will sample the general community rather than only likely voters.
On facilities, Mrs. Roth explained the summer roofing bids had procedural irregularities identified by the architect; trustees voted unanimously to reject all bids and rebid in April, with a final recommendation expected in May so roof work can still begin this summer.
On policy, the board spent extended time on B100 (board authority) and declined one proposed phrasing for paragraph 4 (the "blue" language failed on a 3'to''4 vote). The policy committee'recommended package that followed included multiple technical edits and legal citations; key outcomes included adoption of F125 (purchasing procedures), approval of G350 (meeting/recording guidance) with an edit replacing a "24'hour" request with a "school day prior" request for advance notice, and broad rescission of older sectioned policies intended to streamline the website and consolidate policy language. The board also asked the policy committee to revisit whether building emergency plans should continue to come to the full board annually; that referral passed 7'0to''0.
Votes at a glance: consent agenda (7'0''0), Morris Leatherman survey agreement (7'0''0), reject roofing bids (7'0''0), B100 paragraph 4 (failed 3'to''4), F125 (approved 7'0''0), G350 (approved with "school day prior" edit, 7'0''0), rescind legacy policy sections (approved 7'0''0).
Why it matters: The survey will shape community engagement and potential referendum planning; rebidding the roofing project delays procurement but preserves the summer construction window; policy updates change board governance language and how families may request to record school meetings.
Next steps: Administrators will bring a rebid recommendation for the roofing project in May; legal and administration will provide sample language and further guidance on AI and other emergent policy topics; the policy committee will revisit the safety plan approval question.
