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Committee highlights FOI posting requirements, confirms April meet-and-greet and full council date
Summary
Members discussed Freedom of Information obligations for posting draft minutes within seven days, planned a meet-and-greet table on April 20 and confirmed the full council meeting on April 22 at Goodwin University; staff and legal will follow up on compliance and administrative logistics.
A committee member raised compliance concerns under the state’s Freedom of Information rules about public registration and posting draft minutes. Speaker 5 cited the statute, saying that "not later than 7 days after the date of this session to which such minutes refer, such minutes shall be available for public inspection and post it on such public agency's Internet website if available." The committee agreed to check current practice and consult Brian and the legal office as needed.
Why it matters: members flagged a potential gap between current practice (staff providing links for attendees) and the FOI requirement to make draft minutes available within seven days. Chair Missy Wrigley and staff agreed to confirm procedures so the council complies with statutory timelines.
Event scheduling and logistics: Wrigley announced a LOB meet-and-greet table event set for Monday, April 20, 10 a.m.–1 p.m., and reminded members that the full council meeting is scheduled for April 22, 10 a.m.–2 p.m., at Goodwin University. Members noted scheduling conflicts (a membership meeting starting at noon) and committed to coordinate attendance.
Administrative continuity and document storage: members discussed how membership surveys and application materials are stored. CERC/CSDE has maintained a shared drive; members asked that surveys be stored in a central Teams or SharePoint folder to preserve continuity if administrative support changes. The group discussed contract timing for administrative support (CERC contracts typically start July 1) and the constraints that imposes when booking July events.
Minutes and next steps: staff said they aim to circulate draft minutes by Monday; Chair Wrigley agreed to pull together a draft for circulation if staff cannot complete it in time. Sean (a participant) agreed to speak to Brian about presenters and legislative updates for the April 22 meeting. The committee adjourned at 10:30 a.m.
Votes at a glance: The committee approved the March 11 minutes (motion by Speaker 5; second by Speaker 6) with abstentions noted and some members unable to vote.
