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City seeks bids for Civic Center and VFW Arena renovations; design near 60% with alternates
Summary
City staff and consultants presented bid package 2 for Civic Center and VFW Arena improvements, describing mechanical, envelope and drainage repairs and ad‑alternates (generator, roof options, parking‑lot extension). Preliminary numbers put the program just under $13 million and bid package 2 about 3.7% over target; staff will prepare deductive and additive alternates before advertising.
City staff asked the council to proceed with advertising bid package 2 for facility improvements at the Civic Center and the VFW Arena and provided a scope and budget update.
Mister King, who introduced the presentation, said the steering committee and consultants JLG and Construction Engineers had narrowed the scope and were completing design development before moving to construction documents. He said advertising at this stage would keep the project on schedule and yield more competitive bids; a guaranteed maximum price (GMP) will be brought to the council later.
At the Civic Center, the proposed work includes interior handrail and door upgrades, mechanical replacement (new boilers, pumps, air‑handling and related piping), electrical upgrades and a transfer‑switch ad‑alternate for a future generator because the Civic Center is a primary storm shelter. Exterior work would replace the west parking lot and sidewalks and add a trench‑drain to reduce interior flooding during heavy rains.
At the VFW Arena, the proposed scope includes new resurfacing facilities, ice‑plant and mechanical room work, dehumidification, unit‑heater replacements, structural repairs at a northeast foundation corner where step‑cracking was found, and exterior regrading with a new paved fire lane and mill‑and‑overlay of the parking lot.
Construction consultant Tom McDonald presented budget numbers: the overall program is just under $13 million; at about 60% design the city is roughly 3.7% over the target budget but retains a design contingency that reduces the gap. McDonald outlined ad‑alternates: a generator (~$116,000), an elastomeric roof coating (~$145,000) versus a full roof replacement (~$1.5 million), and a parking‑lot extension (~$463,000). He said the team would prepare deductive alternates as needed before final bids.
No immediate budget action was requested at the work session; staff said there would be no immediate budget impact from advertising and that a GMP would be returned to the council when bid documents were complete.
