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County staff seeks one‑year CDBG extension; board asks for clearer written request
Summary
Staff said turnover at the CDBG program delayed work and requested the board approve a one‑year extension to move grant timelines from 04/01/2026 to 04/01/2027; board members said the packet lacked a clear written extension request and asked for more documentation.
County staff told the board that the CDBG program is seeking a one‑year extension because of staffing turnover and that the extension would move project dates from 04/01/2026 to 04/01/2027.
The Chair said staff had contacted a state Business Oregon representative and that the extension request appears to be to move disbursement and project dates forward. Committee member expressed concern that the board packet lacked a clear written request describing what the board was being asked to approve and asked for a specific agenda request form. One member said, "What the hell are we approving?" and asked that the applicant provide a written explanation of the request and any required documents.
Staff also said the program may require the creation of a loan board for any loan activity, noting that the CDBG program had primarily been grants but that some projects might involve loans; the board discussed whether county designation would be needed to permit a loan board. Members asked staff to obtain clearer documentation from the CDBG program and for a written request describing the scope and reasons for the extension before the board takes formal action.
Next steps: staff to request a clear written extension request and supporting documentation from the CDBG program and to return to the board with details about any loan‑board requirements or other administrative steps.
