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Council approves consent agenda including five change orders to street, water and sewer project; one council member votes no
Summary
Midway City Council approved a consent agenda that included five change orders expanding an existing Center Street/Main Street infrastructure contract, prompting debate about procurement policy and a single dissenting vote; the council also approved TAP awards, budget amendments and several ordinances and land-use actions.
The Midway City Council approved its consent agenda Tuesday, including five change orders that expand a major street, water and sewer contract and add underground power work and additional water and sewer lines.
Mayor (speaker 1) read the consent agenda and staff explained that contractors agreed to honor unit prices from the original bid for additional work, which staff said kept the unit cost consistent even though the project scope grew. Public works staff (Wes, speaker 6) told the council the total change-order additions amount to roughly $4.175 million and that Heber Light & Power’s passthrough charge to bury conduit is $289,663, which the council had seen previously.
Why it matters: The change orders would accelerate work that otherwise would have been done later, staff said, and would take advantage of current pricing and contractor mobilization. Several council members said they were uneasy that the change orders effectively more than doubled the budgeted scope for that contract and requested that staff review the city’s purchasing and bidding policy to address thresholds for rebidding.
Council debate and vote
Councilmember (speaker 7) moved to approve the consent agenda with Resolution 2025-20 (the certified property tax rate) removed and to include change orders 1–5 under item I. The motion was seconded. Councilmember Jess (speaker 5) registered a no vote and asked the council to examine purchasing and bidding policy language that would limit change-order amounts before the city accepts expanded scopes in the future. The mayor declared the motion passed.
Votes at a glance (from the record)
- Consent agenda (items a–i, except e) including change orders 1–5: approved; vote recorded as a majority with one no (speaker 5). - TAP awards and speaker system funding increase to $7,500: approved by roll call. - Resolution 2025-17 (TAP tax amendments): approved. - Resolution 2025-19 (FY2025 budget amendment): approved after public hearing. - Tentative FY2026 budget (Resolution 2025-18): accepted with agreed clarifications and edits. - Plat amendment (Meadows at Dutch Canyon Lots 1 & 2): approved with condition that new driveway access be set at least 40 feet from the intersection and meet code. - Ordinance 2025-11 (residential treatment facilities occupancy limit): adopted, clarifying a limit of no more than eight residents.
What the council asked staff to do
Council members asked staff to: - Include the detailed change-order breakout in the minutes and record so there is full clarity on cost allocations; staff agreed to do so. - Review purchasing/policy thresholds and consider an amendment to rebidding or change-order limits for future projects. - Clarify budget-year impacts for projects spanning fiscal years and, where feasible, present options showing how outlays will fall into FY2025 vs. FY2026.
Next steps
Staff will incorporate the change-order detail into the minutes, pursue a review of the purchasing policy as requested by council, and monitor construction scheduling so Center Street remains open as planned during the work. The council moved on to regular department reports and public hearings following the vote.
