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County staff to mail postcards notifying residents of combined comprehensive plan and zoning amendment meetings; estimated cost $10,500
Summary
Madison County staff flagged a roughly $10,500 estimate to mail notification postcards to about 22,000 addresses for public meetings on a comprehensive plan and a zoning amendment and will bring the expenditure to the board for approval.
Madison County staff told a committee that private vendors quoted about $10,500 to mail notification postcards for upcoming public meetings on the county’s comprehensive plan and a related zoning amendment.
A Committee member introduced the item, saying the county “got an estimate to different companies right around $10,500 to send out,” and added that the mailings would cover roughly “22,000 or something like that,” while noting uncertainty. The Committee member asked whether the county wanted to authorize the expenditure and whether notice should cover both the comprehensive plan and the zoning amendment.
A Staff member recommended notifying residents about both items, saying, “I probably should both. Works in another postcard. Might as well notify them both.” The staff speaker confirmed the meetings would be publicized as covering both zoning and the comprehensive plan and emphasized timing: the notices “have to get those out ASAP” and go in the mail promptly.
The Committee member said they were comfortable with proceeding with the mailing but not comfortable personally signing off on the expenditure, and directed that the matter be brought to the full board for formal approval.
No formal motion or vote was recorded in the exchange; staff indicated next steps are to prepare the mailing and present the proposed expenditure to the board for approval.
