Board approves updated policies and amended gym-rental rates; category D pricing set for later

The board voted to approve updated policies and procedures that revise facility rental categories and rates, while deferring final decisions on one category of events.

Why it matters: The policy changes adjust how the board charges for gym, field and event use, which affects revenue for community programming and the price paid by nonprofits, fundraisers and private renters.

Courtney (Speaker 2) walked members through the proposed changes, explaining the main edits increased some rental fees (often by about $5) so the rentals better covered staffing costs. She said the current flat $100 whole-gym rate created inconsistencies and proposed striking the $100 flat fee in favor of a per-hour charge. Members discussed three-hour and six-hour blocks, classifications for events that charge admission (Category B), donations/fundraisers (nonprofits), and whether inflatables required additional insurance or a signed indemnity form.

A committee member (Speaker 3) moved to approve the policies and procedures as amended (approving the red-line edits discussed at the meeting) and the board agreed to return at a future meeting to set Category D rates. The clerk-like speaker took roll call and recorded affirmative votes from the members present (Sherman, Sheelan, Tucker, Walling, Glass, Fisher and Swallow), and the motion passed.

Board members directed staff to: correct any pricing phrasing (for example, explicitly listing per-hour rates), confirm insurance/hold-harmless language for inflatables or third-party vendors, and gather comparative rates from similar facilities before finalizing Category D pricing.

Next steps: Staff will update the policy language to reflect per-hour pricing and present Category D options at a future meeting.