EPIC board approves purchase of 13,500 Chromebooks and multiple FY27 E-Rate contracts amid supply concerns

Board members at the EPIC Blended Learning Charter meeting approved a major technology procurement and a package of FY27 vendor contracts intended to secure internet and network services for the coming year.

Mr. Kimball presented a purchase order request to buy 13,500 Chromebooks at an estimated unit price of $324.07, with a budgeted total of about $4,375,000 including a buffer for potential price increases at shipping. "If they aren't available, we can't have school," Kimball said, explaining the recommendation to act now rather than risk shortages. The board voted to approve the PO to CDW after staff noted the tech team had obtained quotes and availability for the quantity needed.

Miss O'Donnell and staff then briefed the board on a series of FY27 contracts for internet and network services. The board approved full contract amounts for several items — telecom network management, a network console from Scribe ($20,003.61 noted), Dobson internet service, 2 Trees Technology equipment and leasing ($1.4 million estimated, with an E-Rate-eligible portion), AT&T, Grand Telephone and Cox — with the explicit caveat that E-Rate reimbursement (when awarded) would reduce the district’s net cost (typical reimbursements described were 80% for eligible items and 33% for some licensing lines).

Board members asked clarifying questions about E-Rate timing and the need to approve full amounts now because awards are not yet issued; staff said they will seek reimbursement if the E-Rate application is awarded. The board approved the procurement and the contracts by roll call.