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Alfalfa County board approves more than $1.4 million in contractor payments, splits $113,138 invoice between ARPA and prep funds
Summary
The Alfalfa County board approved the finance report and authorized multiple contractor pay applications — including a $1.10 million payment to Timco and a $366,901.40 payment to Hoffman — and approved an invoice of $113,138 split between ARPA and PREP funds; votes were recorded by roll call and carried.
The Alfalfa County board approved its finance report and authorized several large contractor payments during a special meeting, including Timco’s pay application No. 6 for $1,103,330.59 and Hoffman’s pay application No. 6 for $366,901.40. Finance staff Jennifer said the Myers invoice #223085-18 for $113,138 will be split between two funding sources, with $92,038 paid from ARPA funds and $21,100 from PREP fee funds.
“This is one invoice that’s split between your two pots of money,” Jennifer said, describing the ARPA and PREP fee breakout and asking the board to approve the payment.
The board moved and voted by roll call to approve the finance report and each payment. The approvals covered: the finance report; Myers invoice #223085-18 ($113,138, split $92,038 ARPA / $21,100 PREP); Hoffman pay application No. 6 ($366,901.40, ARPA-funded); and Timco pay application No. 6 ($1,103,330.59). Staff stated these applications had been vetted and were consistent with contract terms.
Board members discussed retainage for the Timco payment. A county staff member stated the county holds 5% retainage, while a contractor figure of “1.4” was mentioned in the discussion; the transcript does not clearly reconcile those numbers.
The motions were moved and seconded on the record and carried by roll-call votes. The meeting record shows affirmative roll-call responses for the membership present; the transcript records the votes as unanimous for each motion.
The board also approved a standard certification that payroll logs and contractor payroll documentation had been checked for the pay applications before disbursing funds. No amendments or change orders were indicated in the approved pay applications; staff reported that field adjustments required no formal change orders.
The approvals commit ARPA and PREP funds to these payments; the board did not identify additional restrictions or contingencies in the motion, and staff will process the payments according to the funding breakout and contract terms.
