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Chair outlines volunteer staffing plan for Sun City West election-day voting
Summary
Organizers at a Sun City West volunteer meeting set roles for election day: a designated greeter, two verification volunteers at computers, voting-assistant volunteers to escort voters, outreach to Torch for extra help, and a training at 2:30 p.m.; three assisted-voting requests had been reported.
The chair of the Sun City West volunteer meeting on an undated session said the group planned staffing for election day, reporting that “we only have 3 people so far that have requested assistance, so, I can handle that part of it.” The chair named Ron Capriotti as the all-day greeter (with a half-hour lunch break) and confirmed Judy and Merle would staff computer check-in stations.
Katie, who outlined volunteer duties, described the verification role: “The verification volunteer stays at those computers. There’s 2 of them, and they check them in on our membership software, make sure they’re in order, make sure they haven’t voted early,” then hand voters to assistant volunteers who escort them to an open voting computer, open the ballot, and step back while the person votes.
Organizers recommended at least two verification volunteers and two voting-assistant volunteers (three assistants recommended to allow relief), and advised overstaffing during the morning rush so volunteers can be released if not needed. Volunteers discussed relief schedules so individuals need not be on duty all day; one volunteer proposed splitting a shift at noon so a replacement can cover the afternoon.
The group agreed to recruit additional help from Torch, an outside volunteer source that has assisted previously, and to have someone stationed outside handing out printed materials so voters can preread bylaws and ballot information before entering. Katie warned that ballot emails from the vendor are sent throughout the day and may not arrive at 8 a.m.; members with missing ballots were directed to email vote@suncitywest.com for help.
Organizers set four-minute speaking slots for the meet-and-greet (four speakers totaling roughly 16 minutes), scheduled a brief training around 2:30 p.m., and noted the voting site would be open from 9 a.m. to 3 p.m. The chair adjourned the meeting after confirming there were no further comments.
The meeting produced operational plans and staffing assignments rather than formal motions or votes; volunteers will follow up with Torch and confirm shift coverage before election day.
