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Smithfield committee approves consent items, budget transfers, RFQ award and revised calendar
Summary
At its April 16 meeting, the Smithfield School Committee approved consent agenda items including minutes and bills, approved FY26 budget transfers, authorized advertisement for a grant‑funded used pickup RFP, and awarded RFQ 2624 for architectural services to RGV Architects pending funding.
The Smithfield School Committee handled a series of routine but consequential items at its April 16 meeting, approving the consent agenda, budget transfers, procurement actions and a revised school calendar.
Consent and bills: The committee approved minutes from April 2 and April 8, 2026, and accepted regular bills totaling $226,674.26 and direct checks totaling $1,355.25. One direct check (item 7.2b) was separated from the omnibus motion because it listed a family member of Mr. LaBlanc; the committee approved that item separately with an abstention noted on the record.
Budget transfers: Committee voted to approve fiscal year 2026 budget transfers sent in the meeting packet.
Calendar: The committee approved a revised 2025–26 calendar that reduces two school days (previously excused due to blizzard and emergency declarations) and sets a tentative last school day of June 18, 2026, assuming no additional changes.
Procurement and capital: The committee authorized advertisement for an RFP to procure a used pickup truck tied to a building‑authority grant for a food trailer project. It also awarded RFQ 2624 for architectural services for stage‑2 capital projects (bathroom renovations and design work, with an elevator project at Gallatin Middle School identified as an urgent item) to RGV Architects; committee members noted that contract execution will wait until funding is secured and that negotiated time‑and‑materials terms are possible.
Capital reserve update: Staff reported a district capital‑reserve balance of $350,572 as of April 15 and said the town budgeted a $500,000 appropriation for capital that has not yet appeared in district accounts; staff said they expect additional clarity about an expected $1,500,000 in housing aid to the town and will present a more thorough accounting at the next meeting.
Votes at a glance: consent agenda — approved; calendar revision (2025–26) — approved; advertise RFP for used pickup truck — approved; RFQ 2624 award to RGV Architects — approved; FY26 budget transfers — approved.
All motions referenced were made, seconded and approved during the meeting; recorded roll calls were used for some items and the Chair called the results for others.
