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Farrin council approves standardized vandalism reporting form to track repair costs
Summary
Council members approved a new citywide vandalism incident reporting form to capture photos, repair hours and costs across departments; members discussed trail cams and low-cost cameras and directed staff to put a fillable form on the shared drive.
Farrin City Council voted April 15 to begin using an updated vandalism incident-reporting form designed to standardize how parks, the golf course and city staff document damage and repair costs.
The Chair said the form will ensure photos, dates, hours spent on cleanup and dollar amounts are recorded consistently across departments so the city can accurately track what it spends on vandalism. "This will just make it easier so everything is consistent," the Chair said. Staff said they would post the form to the city's shared drive and make it fillable so employees and park staff can submit reports without coming to City Hall.
Discussion included how the sheriff's office provides photos and incident reports, whether the city needs to take its own pictures, and the feasibility of trail cameras or low-cost dummy cameras at remote park restrooms. One meeting participant and the Chair offered different cost references for recent vandalism repairs during the discussion; staff will use the new form to compile accurate totals going forward.
The council moved, seconded and approved immediate implementation of the updated form.
What happens next
City staff will publish a fillable copy of the form on the shared drive, inform park and golf-course personnel (Casey and Kyler) to use it, and begin tracking labor hours and repair costs for future budget and ordinance updates.
