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Commission approves lower bid for health department, EMS HVAC replacement
Summary
Dickinson County commissioners voted to accept a $7,473.20 bid from WithNow Heating & Air to replace the 25-year-old HVAC units serving the health department and EMS after hearing staff explain two bids and warranty differences; funding will come from the department's capital fund.
After discussing two comparable bids and warranty differences, Dickinson County commissioners voted to award the contract to the lower bidder, WithNow Heating & Air, to replace aging HVAC equipment at the county health department and EMS offices.
Commissioners and staff said both bids would deliver the required heating and cooling capacity, but the higher KBK quote carried a longer warranty while the lower WithNow quote saved approximately $4,000. Staff noted the county has a health capital fund (about $96,267 cited during discussion) that can be used for the project.
A commissioner moved to accept the WithNow bid of $7,473.20; the motion was seconded and carried. Commissioners discussed procurement thresholds, vendor familiarity, and the tradeoff between a lower upfront cost and longer warranty coverage.
The contract award will allow staff to proceed with scheduling the replacement work and to track expenditures against the health capital fund. Commissioners also noted broader facilities needs at the health department, including a separately estimated parking-lot and drainage repair that engineers have estimated could exceed $300,000.
Next steps: staff will finalize contract details and proceed with procurement and scheduling.
