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Lucas approves revised interlocal and $457,166 contract to rehabilitate Aztec Trail
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Summary
The Lucas City Council authorized a revised interlocal agreement with Collin County and approved a contract not to exceed $457,166 with Texas Materials Group to rehabilitate portions of Aztec Trail, adopting a more robust pavement profile and shifting contracting responsibility to the city.
The Lucas City Council on March 19 voted to authorize a revised interlocal agreement with Collin County and to award a pavement rehabilitation contract to Texas Materials Group Inc. for work on Aztec Trail.
Mayor (presiding) opened the discussion by saying the revised agreement and construction contract were linked; staff told council the city obtained independent quotes that lowered the price by $41,688 and that engineers recommended a more robust pavement profile consisting of 4 inches of asphalt and base reconstruction to address existing deterioration. "We were able to get the price lowered by $41,688 and in so doing also submitted much more robust pavement profile that consists of 4 inches of asphalt and a reconstruction of the base," staff said.
Councilors questioned how costs would be shared and whether the city’s portion was capped. Staff explained the county’s quote is based on tonnage and that the city will receive different invoices for the 350-foot section and the longer 3,360-foot portion; staff cautioned that simple linear allocation would not perfectly reflect material usage because most material will be consumed on the longer, more damaged segment. One councilor said his own quick calculation came to $251,588, and staff responded that the city does not expect its share to exceed half of the total bill.
On a motion to authorize the city manager to enter a revised interlocal agreement with Collin County regarding Aztec Trail, the council voted to approve the motion. Council later approved a separate motion to authorize the city manager to enter a contract with Texas Materials Group Inc. for rehabilitation of portions of Aztec Trail in an amount not to exceed $457,166 from account 11-8209-301. The motions passed by voice vote.
The council did not detail a construction start date during the meeting; staff said final construction invoices will differentiate the 350-foot portion from the longer segment and that staff will provide more detailed scope and cost allocations when construction invoices are available. The interlocal amendment inverts the original agreement so that the city will hire the contractor directly to accommodate the more extensive pavement profile.
The council took no additional related actions at the meeting.
