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City clerk and finance director brief new Satellite Beach Youth Council on Sunshine Law and the budget
Summary
City officials walked the youth council through FloridaSunshine Law rules, meeting procedure and public-records basics; the finance director gave an overview of the city's budget structure, audit timing and major funds.
Webb Pierce, the city clerk of Satellite Beach, told members of the newly formed Youth Council the basics of parliamentary procedure and Florida's Sunshine Law at the council's first official meeting on Oct. 28, 2019.
"No communication between board members on items under the board's purview are allowed," Pierce said, explaining that deliberations about council business should occur in public meetings and that texts, emails and social-media messaging on council business can create Sunshine Law violations. Pierce described required public-notice practices, the need to keep records and the potential civil penalties for violations.
Britney Jumper, the city's Support Services Director and comptroller, briefed the group on the city's budget calendar and funds. Jumper said the fiscal year runs Oct. 1 to Sept. 30, auditors would be on site before Thanksgiving and the next audit presentation to council typically occurs in February or March. Jumper outlined the city's main funds and provided headline figures discussed in the meeting: an overall budget figure members were shown and the general fund amount and revenue composition (see clarifying details).
Both officials encouraged the youth council to consult staff when planning social-media outreach, public events or projects so those activities comply with public-records and notice requirements. City staff also offered contacts, a small startup budget for youth-council projects and assistance drafting agendas and reports.
