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Euclid council backs replacement of council laptops with 2‑in‑1 convertibles
Summary
Councilmembers agreed in a Feb. 9 work session to pursue mid‑range 16" 2‑in‑1 convertible laptops with styluses and protective cases for council use, directing IT to confirm exact pricing and stay within the $14,000 technology allocation.
Euclid City Council members signaled consensus during a Feb. 9 work session to replace aging council laptops with 16‑inch 2‑in‑1 convertible devices equipped with a stylus and a protective case.
Greg May, the city’s IT administrator, presented three options and distributed a three‑page comparison of specs: a 2‑in‑1 tablet/notebook, a 16‑inch touchscreen notebook (option 2), and an iPad with keyboard and stylus. May said the mid‑range 16‑inch notebook offered the best value and estimated an outlet price around $800 per unit while noting the three‑year warranty that often accompanies outlet purchases: “It’s a 3 year warranty regardless,” May said, adding that outlet returns he shops can be effectively brand‑new devices with warranty coverage.
The council discussed usage and needs: several members said they primarily use council devices for email, PDFs and agenda review rather than heavy computing. Council member Haynes described compatibility problems with older city laptops and said she relies on a personal Surface for presentations. The chair framed the choice as a budget decision: the city has a $14,000 technology allocation for council equipment, and he asked May to check 16‑inch pricing and report back if costs rise toward higher tiers.
After a demonstration and follow‑up questions about vendor and warranty differences, the council agreed to pursue the 2‑in‑1 16‑inch convertible with a stylus and a case, aiming to keep purchases within the $14,000 allotment. May said the city can order devices from multiple reputable vendors (Dell, Best Buy, etc.) and that Dell outlet units may offer good pricing with a full warranty. “We’ll get the technology to work within your budget,” May told the council.
May also reminded members about recent Exchange server changes that might affect email access on personal phones and offered to help members whose email stopped syncing: “If you’re having problems, please contact me or Jordan, and we’ll walk through you getting it corrected.”
The council did not take a formal vote during the work session; instead, members directed staff to confirm prices and proceed with procurement consistent with the discussed specification and budget.
