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Committee member moves to relocate county radio equipment to 3 Rivers site; approved pending sheriff sign-off
Summary
Toole County commissioners approved a plan to move county radio equipment to the 3 Rivers lease site after reviewing a $60,005.15 bid and discussing funding options, including a possible $50,000 grant; the action was conditioned on the sheriff's approval and coordination of procurement timing.
A Committee member moved on and the Toole County Commission approved a plan to relocate county radio communications equipment to the 3 Rivers lease site, contingent on the sheriff’s approval and pending the outcome of a grant application.
The Committee member said the relocation — proposed by Tom — would "give them better range" up on the hill and reported a vendor bid of "$60,005.15." Staff noted a pending grant application for $50,000 and said the grant-winning announcement was expected in early September; commissioners agreed they did not want to pay the vendor if the county could reasonably wait for grant funds to arrive.
Commissioners discussed which county fund would cover the work if the grant did not materialize and whether the sheriff’s capital or emergency fund would be appropriate because the equipment is under sheriff control. The Committee member urged coordination with the sheriff’s office and moved to proceed "with that proposal with the approval of the sheriff." The Chair called the vote and recorded ayes, carrying the motion.
County staff and commissioners also discussed procurement timing: the vendor will have to order equipment, and staff said payment could be coordinated with the grant timeline so the county would not pay until grant funds were received if feasible. The Chair raised a separate facilities issue about Ethernet cabling in the courthouse (the county’s blue cords versus the state’s red cords) and noted the county would coordinate with state IT staff for upstairs cabling.
Next steps: staff will coordinate with the sheriff’s office, confirm whether the $50,000 grant is awarded (expected in early September), and proceed with ordering and installation only after confirming funding and obtaining the sheriff’s sign-off.
