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Finance director: ERP in place, city to consider revenue audit and ACH vendor payments
Summary
Finance Director Kevin Dahlstrand said Warrenville completed ERP implementation, reported paperless billing sign‑ups and proposed a one‑year revenue collections audit plus ACH payments for vendors; water/sewer rate study results are expected in October and may lead to fund separation.
Kevin Dahlstrand, Warrenville’s finance director, reviewed the department’s FY27 priorities at the council budget workshop on Feb. 9 and urged the council to consider decision packages that would strengthen the city’s financial controls.
Dahlstrand said the city completed an Enterprise Resource Planning (ERP) implementation and earned a certificate of achievement for excellence in financial reporting from the Government Finance Officers Association. He reported the city began emailing bills this month to customers who opted for paperless billing and that about 189 households had chosen that option.
On proposed fiscal safeguards, Dahlstrand described a decision package for a revenue collections audit to confirm the city is receiving all taxes and telecom remittances owed. “What we’d like to do is bring in an outside firm to make sure that all of the tax money that we receive is actually everything we should be receiving,” Dahlstrand said, adding the engagement would likely be a one‑year audit with evaluation afterward.
Dahlstrand also said staff will present a plan to implement ACH payments for vendors to speed payments and reduce paper checks, and that the finance team is developing a five‑year budgeting forecast within the new software and exploring a three‑year budgeting cycle to shorten annual workload. A water and sewer rates study is expected back near October; Dahlstrand said the city may consider separating water and sewer into two distinct funds to simplify plant planning and financial management.
Next steps: Dahlstrand will bring detailed decision packages, including the revenue collections audit and any ACH implementation costs, to the March 14 budget workshop for council review.
