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Board approves EEI contract to update water utility resilience plans
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Summary
The Hampshire Village Board approved a special service agreement with EEI to update the water utility Risk and Resilience Assessment and Emergency Response Plan. Trustees questioned the $8,500 cost and in‑house capacity before voting to approve the contract.
The Hampshire Village Board approved a special service agreement with EEI to update the village’s water-utility Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP), documents the village last updated about five years ago.
Chair opened the agenda item and asked Trustee Paulson to introduce the proposal; Tim Paulson of EEI said the work is mainly an update—revisiting scenarios, forms and required fields—and that the firm has assigned staff who previously prepared the RRA to ensure continuity. “It’s very similar,” Paulson said, adding that deadlines for one submittal are midyear and another is due at year‑end, which explains the March–December project window.
Several trustees pressed why EEI proposed senior project managers and senior engineers for the renewal, noting the hourly rate differences for senior staff on a roughly 42‑hour engagement. “If it’s a renewal that we had major changes, would we need additional work?” a trustee asked. Paulson replied the senior staff named led the original effort and are the most efficient team for the update.
Trustees also asked whether the village could complete the update in house to save the approximately $8,500 fee; staff said vacancies and limited capacity make it difficult to meet the federal and program deadlines. One trustee proposed a hybrid approach — village staff draft most content and the consultant perform a final review — and asked staff to follow up with the water supervisor for more detail.
After discussion, a motion to approve the special service agreement with EEI was seconded and the board voted to approve the contract (tally not specified in the transcript). The board directed staff to provide further information from the water supervisor as requested.
The contract approval completes vendor selection for the RRA/ERP update; staff will coordinate the schedule with EEI and return with any additional details the board requested.
