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Public works seeks two snow trucks; trustees give consensus to proceed with Rainy Day Fund reimbursement plan
Summary
Public Works Director John West requested purchase of two snow trucks at $63,500 each from IMEL Motors; trustees gave consensus to proceed and asked the request be brought back as a resolution Dec. 2 after staff confirmed the Rainy Day Fund reimbursement plan and bid-waiver details.
Public Works Director John West on Nov. 17 presented a proposal to buy two snow trucks from IMEL Motors at $63,500 apiece. West said the budget accounted for one truck at that price and that buying two would require drawing on the village's Rainy Day Fund, which Finance Director Lanya Satchell said had been drawn on twice previously and not yet reimbursed.
Trustees discussed budget implications and the need to waive the standard bid process to secure the vehicles. Village Attorney Michael Marrs said the board could give consensus to proceed and subsequently formalize the purchase by resolution. The board gave a general consensus to allow Public Works to follow up with IMEL, with the expectation the item would return at the Dec. 2 regular meeting for formal approval and a resolution that would identify reimbursement timing for the Rainy Day Fund.
Next steps: staff to finalize vendor negotiations, prepare a resolution for the Dec. 2 meeting, and include projected reimbursement timing for the Rainy Day Fund.
