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Staff recommends closed-loop chemical treatment contract for municipal boilers; contract to appear on council agenda
Summary
Facilities staff presented a proposal for chemical treatment and monthly maintenance of closed-loop boiler/HVAC systems to prevent recurring corrosion and preserve new boiler warranties; staff said the contract will be on the council agenda next Monday and described quarterly payment terms.
Staff presented photos and a proposal for chemical treatment and ongoing maintenance of the city's closed-loop boiler and HVAC systems after technicians found heavy rust and clogged filters. Facilities staff said the closed-loop system is roughly 30 years old in places and that a maintenance program (monthly checks, filter changes and chemical dosing) is needed to prevent reoccurring corrosion and to protect the warranty on recently installed boilers.
A vendor proposal for regular chemical treatment and filter replacement was presented for council consideration; staff said the proposal will appear on the council agenda next Monday. During discussion staff explained the maintenance would include monthly checks and occasional chemical replenishment and that pricing and payment terms in the proposal show quarterly payments (the document contained a line highlighted at $17.20 in one place; staff said the principal payment arrangement is quarterly and that the full contract cost will be reflected in the council packet).
Staff recommended approving a maintenance contract so the city does not continue with ad-hoc "band-aid" repairs and to address long-running problems in the system. Council members signaled support to place the contract on the upcoming council meeting agenda.
