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Council told website must be ADA-compliant this year; members weigh CivicPlus migration and codification costs
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Summary
Staff warned the town must bring its website into ADA compliance within the calendar year; council discussed migrating to a commercial vendor (CivicPlus) with one-time migration estimates up to $10,000 and ongoing costs, and questioned printing/shipping costs from the American Legal codification service.
Members were told the town's website must comply with ADA requirements within the calendar year and that the council should budget for either an internal remediation or a migration to a vendor platform that bundles codification, meeting management and accessibility features.
Tina said, "we do have to pull our website into ADA compliance within this calendar year," and councilors weighed options: keep and remediate the current WordPress site, migrate to CivicPlus, or use a third-party service. Estimates discussed in the meeting included an upfront migration cost that could be as high as $10,000 and ongoing subscription costs in the thousands per year; councilors suggested budgeting conservatively for implementation and migration while refining exact quotes.
Members also reviewed recent charges from American Legal for codification and printing. The group noted a recent supplemental print order and shipping that together exceeded $2,500 and discussed whether codification and ordinance hosting should move to the website vendor to avoid recurring print/shipping fees.
Council asked staff to gather firm quotes for migration, identify ongoing licensing and implementation costs, and include an estimate in the tentative budget.