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University Park trustees defer approval of treasurer's report after trustees flag apparent out-of-period payments
Summary
Trustees raised questions about two items in the treasurer's report — a payment listed for an individual and a $6,000 reimbursement to a youth baseball organization — and asked staff for documentation before voting. The board agreed to postpone the vote until the next regular meeting.
Trustees in the Village of University Park postponed a vote on the treasurer's report after members identified payments they said did not belong to the fiscal year that ended April 30, 2025 and asked staff for supporting documentation.
At the meeting, a trustee (S3) singled out two entries he said should not be on the April 30 report: a payment tied to an individual identified in the report and a $6,000 reimbursement to a local baseball organization. "Those are two items that definitely should not be a part of this Treasury Report," the trustee said, pressing staff for clarification and warning that other errors might exist.
Melinda (S5), a finance staff member, told the board the two line items appeared on the current fiscal report because the original checks were not cashed, were voided and later reissued — which moved the payments into the current fiscal year. "They weren't cashed initially, so they were voided out and reissued, and so that's what brought [them] to this fiscal year," she said.
Trustees continued to press for clarity about timing and totals. One trustee said the report appeared to reflect a full 12 months of salary for the individual in question and asked staff to verify whether the amounts represented pay for a prior year or the current fiscal period. The board noted that the report already had been submitted to county offices; the chair (S4) said the board could ratify the filing or, if discrepancies remained, table the item and revisit it on the regular agenda.
The board asked finance staff to provide documentation on the questioned checks and reconciliations before the next regular meeting. The chair said members would receive the backup and the treasurer's report will be placed on the next meeting agenda for a formal vote after trustees have had time to review the records.
No formal vote on the treasurer's report was recorded at the meeting; trustees agreed to defer action until staff could supply the requested paperwork.
